General Administrative Assistant – Stores Department

General Administrative Assistant – Stores Department

Position Summary
The General Administrative Assistant performs clerical duties to help an office run smoothly and efficiently. Duties include answering phone calls and emails, greeting and directing personnel and building spreadsheets or presentations for leadership staff.

Reports to: Stores Supervisor or Designate

Main Responisbilities

1. Manage data in spreadsheets and reports
2. Keep records and reports up to date
3. Organise and schedule meetings and events
4. Carry out clerical duties, including answering phones and preparing documents
5. Procurement – Assist the Procurement Officer in securing goods and services for internal use
6. General Purchase Requisition – Preparation and management of General Purchase Requisitions
7. Purchase Orders – Preparation and management of Purchase Orders to Suppliers.
8. Stores Inventory – Assist the Procurement Officer in the maintenance of inventory supplies
9. Corporate Credit Card – Assist the Staff Accountant in recording corporate credit card charges to Vendors
   

Qualifications
Associate’s Degree in Business Administration or related field
Minimum of 2 years’ experience in a similar role

OR

High School Diploma or equivalent
Minimum of 5 years’ experience in a similar role

Experience using on-line electronic/computer financial information systems

Proficient in Microsoft Office Suites

Performance Criteria

1. Performance of the job with the highest level of integrity
2. Ability to multitask while maintaining accuracy, consistency and thoroughness
3. Use of the Institution’s resources available to assist in the planning and organising of daily tasks
4. Demonstrate effective, oral and written communication skills
5. Consistent attendance and punctuality
6. Ability to meet departmental deadlines
7. Use the best judgement for both normal and unusual situations
8. Ability to work under pressure

Specialised Skills and Abilities

• Detailed orientated
• Excellent organisational skill with the ability to pivot and reprioritise
• Demonstrate critical thinking and analytical skills
• Ability to write reports, interpret technical procedures, effectively present information and respond to questions from institutional personnel and partners.

Effort

• Physical exersion may be required, from time to time, in the Stores Department

Working Conditions

Reasonable office and campus environment

May be required to work beyond normal office hours at seasonal times

Applications should be submitted by Wednesday, 6th May 2026 to [email protected]

Why Join BTVI?
At BTVI, we are committed to transforming lives through accessible, high-quality technical and vocational education in The Bahamas. The Associate Vice President of Academic Affairs plays a pivotal executive-level leadership role in shaping academic excellence and institutional growth.

BTVI is an equal opportunity employer and encourages applications from qualified individuals across The Bahamas and the wider Diaspora.

Established by an Act of Parliament, the Bahamas Technical and Vocational Institute is the primary educational organisation which provides technical vocational education and training (TVET) in the country. Its vision is to be known for its innovativeness, quality customer care and high standards in preparing adults throughout the archipelago for the world of work. Bahamas Technical and Vocational Institute, including all seven locations, are registered with the National Accreditation and Equivalency Council of The Bahamas (NAECOB) and is accredited by the Council on Occupational Education (COE).