GOVERNMENT OF THE COMMONWEALTH OF THE BAHAMAS

 

BAHAMAS TECHNICAL AND VOCATIONAL INSTITUTE ENHANCEMENT PROJECT

 

CONSULTANCY SERVICES FOR THE STRUCTURING AND ENHANCEMENT OF CRIME PREVENTION AND CAMPUS SECURITY

 

 

REQUEST FOR EXPRESSIONS OF INTEREST 

 

The Government of The Commonwealth of The Bahamas (GCOB) has received financing from the Caribbean Development Bank (CDB) in an amount equivalent to US$4.74 million towards the cost of The Bahamas Technical and Vocational Institute Enhancement Project and intends to apply a portion of the proceeds of this financing to eligible payments under a contract for which this invitation is issued. Payments by CDB will be made only at the request of GOCB and upon approval by CDB and will be subject in all respects to the terms and conditions for the Financing Agreement. The Financing Agreement prohibits withdrawal from the financing account for the purpose of any payment to persons or entities, or for any import of goods, if such payment or import, to the knowledge of CDB, is prohibited by a decision of the United Nations Security Council taken under Chapter VII of the Charter of the United Nations. No party other than GOCB shall derive any rights from the Financing Agreement or have any claim to the proceeds of the Financing.

 

The Bahamas Technical and Vocational Institute (BTVI), The Executing Agency, now wishes to procure consultancy services for the Structuring and Enhancement of BTVI’s Crime Prevention and Campus Security. 

 

The objective of the consultancy is to structure and enhance crime prevention and the delivery of security services at BVTI by, identifying and prioritising the core crime prevention and security needs areas; assessing the structure and delivery of security services, including policies, practices and physical infrastructure; developing strategies and operational guidelines to address these needs and priorities; and creating a plan of implementation. The primary outputs will be an environmental scan, a security assessment report, an operations manual and crime prevention and campus security execution plan. The duration of the assignment is expected to be for a period of three months.

 

BTVI now invites interested eligible consulting firms to submit Expressions of Interest for the provision of these services:

 

Consultants shall be eligible to participate if:

 

(a)    In the case of a body corporate, it is legally incorporated or otherwise organised in an eligible country, has its principal place of business in an eligible country and is more than 50 per cent beneficially owned by citizen(s) and/or bona fide resident(s) of eligible country(ies) or by a body(ies) corporate meeting these requirements.

 

 

 

(b)    In the case of unincorporated firms, the persons are citizens or bona fide residents of an eligible country.  

 

(c)    In all cases, the consultant has no arrangement and undertakes not to make any arrangements, whereby any substantial part of the net profits or other tangible benefits of the contract will accrue or be paid to a person not a citizen or bona fide resident of an eligible country. 

 

Eligible countries are member countries of CDB.

 

The attention of interested Consultants is drawn to paragraph 1.9 of CDB’s Guidelines for the Selection and Engagement of Consultants (2011), setting forth CDB’s policy on conflict of interest. 

 

In the assessment of submissions, consideration will be given to technical competence, qualifications and experience, local and regional experience on similar assignments, financial capability and existing commitments. Key Experts will not be evaluated at the shortlisting stage. All information must be submitted in English.  Further information may be obtained from the first address below.

 

Expressions of Interest must be received by electronic mail to the first address below no later than 1600 hours on Tuesday, July 7, 2020, and one electronic copy must be sent simultaneously to the CDB at the second address below. The subject line of the email for each submission should state “EOI – Consultancy Services for BTVI’s Crime Prevention and Campus Security”.

 

 

The selection method shall be Consultants’ Qualifications Selection. Therefore, following the assessment of submissions, firms shall be assessed and compared, and the best qualified and experienced firm shall be selected. Only the selected firm shall be asked to submit a combined technical and financial proposal and, if such proposal is responsive and acceptable, be invited to negotiate a contract. GOCB reserves the right to accept or reject late applications or to cancel the present invitation partially or in its entirety.  It will not be bound to assign any reason for not selecting any applicant and will not defray any costs incurred by any applicant in the preparation and submission of Expressions of Interest 

 

1.Project Coordinator BTVI Enhancement Project

Bahamas Technical and Vocational Institute

Old Trail Road

Nassau, The Bahamas

Tel: (242) 829 8872

Fax: (242) 393 4005

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

2.The Procurement Officer Caribbean Development Bank Wildey, St. Michael Barbados W. I.

Tel: (246) 431 1600

Fax: (246) 426 7269

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

 

 


 

T E R M S O F R E F E R E N C E

 Consultancy Services for the Structuring and Enhancement of Crime Prevention and Campus Security

 

 

Bahamas Technical and Vocational Institute Enhancement Project CDB Loan No 12/OR-BHA Reference: Component 2, C9

 

 

1. BACKGROUND

1.1.The Bahamas Technical and Vocational Institute (BTVI), which was established in 1980 as the Industrial Training Centre, was incorporated by an Act of Parliament in April 2010 to come into operation on July 1, 2011.  BTVI’s mandate, among other things, is to provide Technical and Vocational Education and Training (TVET) for employment and entrepreneurship in partnership with public and private sector stakeholders including employers.  Through the 2010 Act, BTVI is established as a statutory entity with a governance structure which includes a Board, whose Chairman and Deputy-Chairman is appointed by the Governor-General.  The Institute is managed by a President, also appointed by the Governor-General, who is responsible for the administrative operations and instructional programmes.  This 2010 Act confers on BTVI the authority to grant awards and was afforded greater autonomy for its financial and administrative affairs.  The BTVI offers certificates, diplomas, associate degrees in a range of skills development programmes and has a student population of around 4,970.  The Institute offers its programmes at campuses in New Providence and Grand Bahama.  Periodically, outreach programmes are provided in the Family Islands.

 

1.2.The New Providence campus is the larger of the two, with a student population of over 4,000 students, comprising approximately 55% males and 45% females.  Students and staff have expressed concerns about what they perceive as a growing rate of crime on and around the campus, including though not necessarily limited to vandalism and some violence.  Campus community stakeholders have cited breaches in the campus’ perimeter fencing, poor lighting, the general geographic location of the institution, accessibility to the campus by non-staff and non-students with no legitimate purpose for being on campus grounds, and inadequate training and preparedness of security personnel as top issues of concern.  Incidents of student altercations have been attributed predominantly to non-students being able to access the campus; and insufficient campus lighting has been cited as a critical safety issue for students and staff attending night classes, particularly female students and staff. A lack of proper reporting and monitoring of campus incidences is also a key operational area of concern. BTVI campus security services have been criticised as being mainly reactive, lacking effective preventative components, and generally lacking an overall planned strategic approach. Enhancement to the security protocol at the institution is believed to be a critical need, in order to sustainably secure

 


the safety of students, staff and the many service providers and stakeholders; and to ensure effective maintenance and security of the campus’ core capital assets.

 

1.3.Addressing the crime prevention and security needs of BTVI is considered a vital priority for the institution. The approach must be comprehensive, including a full campus safety/security assessment to ensure that resolutions are customised to meet the specific needs and challenges of BTVI; and should include development of a strategic crime prevention and security plan, based on recommendations from the assessment, to ensure effective implementation and a sound operational model.  

 

2. OBJECTIVE

2.1.The overall objective of the consultancy is to structure and enhance crime prevention and the delivery of security services at BVTI by:

a.       Identifying and prioritising the core crime prevention, safety and security needs areas.

b.      Assessing the structure and delivery of security and safety services, including policies, practices and physical infrastructure.

c.       Developing strategies and operational guidelines to address these needs and priorities.

d.      Creating a plan of implementation

2.2.The primary outputs will be an environmental scan, a security assessment report, an operations manual and crime prevention and campus security execution plan. 

 

3. SCOPE OF SERVICES

3.1.The Consultants will work closely with the Associate Vice President of Administrative Services and report to the Project Manager, Institutional Strengthening in carrying out this assignment.  As necessary, the Consultants will consult with BTVI’s governance and senior management officials, relevant physical plant and security personnel, staff and student representatives. The Consultants will:

 

3.2.Conduct an Environmental Scan

a.       The purpose of the environmental scan will be to identify and understand key external trends, characteristics and other community factors that affect or could potentially affect the crime prevention and campus safety landscape of BTVI. Its description of significant social and other developments could serve as an important knowledge base for the institution’s strategic decision making.

b.      The analysis should utilise the STEEP model, which classifies factors and trends according to their Social (e.g. demography), Technological (e.g. information technology), Economic (e.g. socio-economic developments), Environmental (e.g. threat of natural disasters) and

Political (national policies) implications

c.       The environmental scan should describe relevant trends and other developments and potential developments related to each factor, identifying key variables.

d.      The analysis should connect how these variables impact or could impact the crime prevention and campus safety landscape of BTVI.

e.      Prepare an Environmental Scan narrative, which should be included as part of the Security Assessment Report.

 

3.3.Conduct a comprehensive security assessment

a.       The purpose of the security assessment is to help identify and prioritise core crime prevention, campus safety and security needs areas, including fire safety and evacuation. Assessment findings will serve as an essential information tool and road map for the development and design of effective policies, practices and procedures, and action planning for well-structured and enhanced delivery of campus safety and security services.

b.      The process for conducting this assessment should be participatory, and should include and involve faculty, staff, students and relevant external stakeholders, including though not necessarily limited to the police, fire and other emergency services personnel.

c.       The exercise should include:

(i)     Assessment of the existing administrative and organisational structure for the planning, delivery, reporting and evaluation of campuses security services.

(ii)   Assessment of emergency response policies, processes and procedures.

(iii)Assessment of access control and physical design, including:

i.        Entrances and exits, campus and buildings

ii.      Building maintenance

iii.     Internal traffic control iv.Electronic Surveillance

(iv)Assessment of campus environs, including:

i.          Campus grounds

ii.        Exterior building

iii.       Lighting

(v)Assessment of communications, including:

i.        Radio communications

ii.      Intercom/classroom telephone system

iii.     Emergency notification systems and alert messaging systems iv.Visual messaging

d.      Review of security staffing models and levels.

e.      Review of existing security staff, adequacy of qualifications and training.

 

3.4.Develop and deliver a Security Assessment Report

a.       Security assessment findings should be compiled into an analytical Security Assessment Report, comprising findings, evaluations/assessments and recommendations.

b.      Recommendations should include a section that expressly addresses training needs, with a view to establishing the core skill set necessary for effective delivery of campus safety and security services in a modern technical environment.

c.       Where relevant, cost estimates for recommendations should also be included.

 

3.5.Develop a crime prevention and campus security operations manual and execution plan

a.       The process for this exercise will be participatory, including consultations with stakeholders on the Security Assessment Report.

b.      Based on consultations with relevant stakeholders in combination with findings from the Security Assessment Report, an Operations Manual will be developed.

c.       Based on consultations with relevant stakeholders in combination with findings from the Security Assessment Report, an Execution Plan, including relevant cost estimates, will be developed.

 

4. TIMING AND QUALIFICATIONS

4.1.It is expected that the assignment will require a maximum of 40 working days over a three-month period to completion. 

 

4.2.The following minimum qualifications and experience must be demonstrated by the Consultant:

a.       A minimum of graduate certification in crime prevention and/or criminology.

b.      A minimum of five years working experience in assessments for crime prevention and security, specialising in applications in communities, schools and/or other institutions.

c.       Proof of successful implementation of similar evaluations using strengths, weakness opportunities and threats analysis or comparable techniques of analysis is a requirement.

d.      Experience conducting stakeholder consultations.

 

5. DELIVERABLES AND REPORTING REQUIREMENTS

5.1.The Technical Proposal of the selected firm shall have already outlined a Work Plan and approach to the assignment, the scope and methodology, the tasks and responsibilities of the different team members and a time schedule for completion of the assignment.  The Consultants will be required to submit to BTVI, MOE and the Caribbean Development Bank (CDB) five hard copies and one electronic copy of the following reports.  The electronic copy should be submitted on email or flash drive, containing the text, tables and all appendices done in Microsoft Word/Excel: 

 

a.       A Security Assessment Report on BTVI, documenting all findings and recommendations, and including and Environmental Scan, within one month of the commencement of the assignment.  BTVI, MOE and CDB will provide comments upon receipt of the Report.

b.      A Draft Crime Prevention and Campus Security Operations Manual and Execution Plan for BTVI, within two months of commencement of the assignment.  BTVI, MOE and CDB will provide comments upon receipt of the draft manual and draft plan.

c.       A Final Crime Prevention and Campus Security Operations Manual and Execution Plan for BTVI, incorporating comments from the training workshop, BTVI, MOE and CDB.

 

 

 

 


 

 

Procurement Notice 
   
PROJECT NAME
Bahamas Technical and Vocational Institute (BTVI) Enhancement Project

COUNTRY
The Bahamas

TYPE
General
OVERVIEW

The Government of Commonwealth of the Bahamas (GOCB) has received financing from the Caribbean Development Bank (CDB) in an amount equivalent to US$4.74 Million Dollars towards the cost of Bahamas Technical and Vocational Institute (BTVI) Enhancement Project and intends to apply a portion of the proceeds of this financing to eligible payments under a contract for which this invitation is issued. Payments by CDB will be made only at the request of GOCB and upon approval by CDB, and will be subject in all respects to the terms and conditions of the Financing Agreement. The Financing Agreement prohibits withdrawal from the financing account for the purpose of any payment to persons or entities, or for any import of goods, if such payment or import, to the knowledge of CDB, is prohibited by a decision of the United Nations Security Council taken under Chapter VII of the Charter of the United Nations. No party other than GOCB shall derive any rights from the Financing Agreement or have any claim to the proceeds of the Financing.



IndividualMarch 26, 2020April 17, 2020Open

Consultancy NameConsultancy TypePosting DatePosting Deadline(Open/Closed)
Consultancy Services for the Structuring and Enhancement of Crime Prevention and Campus Security Firm June 18, 2020 July 7, 2020 Open
Consultancy Services for the Engineering Design and Supervision & Maintenance Plan for the BTVI Campus Individual March 26, 2020 April 17, 2020 Closed
Consultancy Services to Enhance and Strengthen the Institution’s Strategic Plan Individual December 17, 2019 January 28, 2020 Closed
Consultancy Services for the Enhancement of the BTVI’s Human Resources Management System Firm December 17, 2019 January 28, 2020 Closed