Policies and Procedures

Attendance: Each school maintains its own student attendance policies. However, individual instructors also have the authority to require attendance.

Reasons for tracking attendance may include financial aid, scholarships or monitoring student performance. Attendance requirements are found in the course outline for each course. If you do not meet the attendance requirements, your instructor will recommend that the Registrar withdraw you from the course. A failing grade of W (withdraw) will appear on your transcript.


Full-Time Student: A full-time student is defined as a student enrolled in 60% or more of the normal course load in each of the fall and spring semesters.

Part-Time Student: is a student enrolled in less than 60% of the normal course load is considered part-time.

Graduation Requirements: To qualify for technical certificate or diploma must meet the requirements for the specific programme chosen. You must successfully complete all prescribed course work, and must complete graduation application form and pay the appropriate fee to the Office of the Registrar to be considered for graduation.

If your GPA is a cumulative of 3.50, you will be placed on the “Manager’s List”. If your GPA is a cumulative of 3.75 or higher you will be placed on the “Honours List”.

Repeat of a Course: Students have a limited number of times to repeat the same course. The highest grade awarded shall be calculated in the cumulative GPA.

Probation: BTVI students must satisfy minimum standards of academic performance and adhere to the standards for behaviour and attendance. Probation is a method of alerting students that they are not meeting these standards and that improvement is necessary for successful program completion. Students who are placed on academic probation are not “in good standing”.

General Guidelines:
1. At the end of each semester (depending on the program delivery format) the grade point average (GPA) is calculated. Students who fail to meet the minimum requirement of a grade point average of 2.00 or above will be placed on Academic Probation by the Academic Dean.

2. At any time during the term, Head of Departments may recommend that students be placed on Academic Probation by the Registrar if one of more of the following are found to be unsatisfactory:

- academic performance (i.e. mid-term evaluation, academic progress, etc.)
- behaviour
- attendance

3. At any time during the term, Head of Departments may issue “Academic Warning” to notify students of expectations, program requirements and options for improving academic success when students experience academic difficulties or course failures, which do not bring the term GPA below 2.00.

1. The Academic Dean will notify students in writing of their probationary status and the date when this status will be reviewed. Students will be advised of the various services available to them, as well as the risk of suspension from Institution following failure to improve. Attention will also be drawn to program graduation standards.

2. Letters notifying student of probationary status will be delivered to Student Affairs and Department Heads. Students will be asked to collect their letters from the Academic Dean.

3. The length of probation will be one regularly scheduled academic semester in which the student is enrolled.

4. Students on academic probation will be monitored by the Academic Dean and Student Affairs. Students are required to work with assigned academic skills counselors.

5. At the end of the probationary period, the student’s performance is reviewed by the Academic Dean. During this time the Dean may recommend whether the student be released from probation, continued on probation or suspended from the institution.

6. The Academic Dean can recommend that the student be released from probation before the end of the stated period.